Inroduction of Tally 9(Part 3)Tally Full knowledge

Voucher

Voucher is a document which serves as an evidence of a transaction. E.g., in case of cash purchases, cash memos and in case of credit purchases, purchase invoices are vouchers. The vouchers act as source documents on the basis of which transactions are recorded in the books of accounts.

In other words, it is a basic recording document or also called accounting voucher. In computerized accounting, we record all transaction through voucher entry.

Tally gives us two type of voucher:-

Ø Conventional Voucher

Ø Unconventional Voucher

Conventional Voucher: - Conventional Voucher are used to record all accounting transactions. These vouchers directly affect to your final accounts.

Ø Contra Voucher : F4

Ø Payment Voucher : F5

Ø Receipt Voucher : F6

Ø Journal Voucher : F7

Ø Sale Voucher : F8

Ø Purchase Voucher : F9

Ø Credit Voucher / Sales Return Voucher : Ctrl+F8

Ø Debit Voucher / Purchase Return Voucher : Ctrl+F9

Contra Voucher: - Contra voucher is used for fund transfer. Like-

Cash to Bank 3. Bank to Cash
Bank to Bank 4. Cash to Petty Cash

Payment Voucher: - Payment voucher are used for all type of Payment. Like-Purchase, Expenses, Acquisition of fixed asset, dues to creditor, loans/advance etc.

Receipt voucher: - Receipt voucher are used for receipt all incomes. Like- Debtors, cash, bank etc.

Journal Voucher: - Journal voucher are used for all adjustment entry with involving cash & bank A/c.

Sales Voucher: - Sales voucher are used for all sales transaction {whether for goods or services}

Purchase Voucher: - Purchase voucher are used for all purchase transaction {whether for goods or services}

Note: - Whether is cash or credit

Credit Notes: - Credit notes are used for Sales Return.

Debit Notes: - Debit Notes are used for Purchase Return.

Qs. 2. Enter the following transactions in the Journal of Pran

Date Particulars Amount

2009

01 Jan Asset in hand: Cash, Rs. 27,030/-; Cash at Bank, Rs. 23,100/-;

Mohan Datta & Co., Rs. 6,750/-.

Liabilities: Marathi & Co.., Rs.3,880/-; Ram Sons, Rs. 3,000/-

02 Jan Received a cheque from Mohan Datta & Co., in full settlement……. 6,650

03 Jan Sold goods to Dass & Co. 1,400

04 Jan Sold goods to Jai Chand & Sons 1,440

Carriage paid 35

Sold goods to Gainda & Co., for cash 3,120

05 Jan Brought goods from Ram & Sons 4,000

Paid Marathi & Co., by cheque in full settlement 3,800

06 Jan Bought goods from Chatterjee & Mukherjee 6,300

07 Jan Dass & Co. return goods, not being up to standard 100

Travelling expenses paid to salesman 147

Goods sold for cash to Vijay 800

10 Jan Paid for stationery 66

Postage stamps 15

13 Jan Returned goods to Chatterjee & Mukherjee (not being up to

Specifications) 300

Chatterjee & Mukherjee (also admit claim for breakage of goods) 100

15 Jan Paid for furniture by cheque 700

16 Jan Goods used personally by proprietor 50

17 Jan Sold goods to Mohan Datta & Co. 5,000

19 Jan Dass & Co. pay by cheque 1,300

20 Jan Cheque received from Jai Chand & Sons 1,440

22 Jan Bank advises Jai Chand & Sons, cheque returned unpaid

23 Jan Sold goods to Ajay for cash 800

24 Jan Cash deposited with bank 2,000

27 Jan Cheque sent to Chatterjee & Mukherjee

(Discount allowed Rs. 50) 5,850

29 Jan Paid telephone charges 23

31 Jan Paid Salaries 600

Paid Rent 300

Bank Charges 10

Drew for personal use out of bank 500

Received claim from Mohan Datta & Co., for defects on goods

Supplied to them; claim admitted 150

Trial Balance : 70,090

Gross Profit : 2,510

Net Profit : 1,294

Balance Sheet : 57,744

Accounting Voucher

Gateway of Tally → F12 → Voucher Entry → Allow Cash Account In Journals Voucher (Yes) → Use Cr/Dr instead of To/By during Entry (Yes) → Accept

Journal Voucher

Receipt Voucher

Sales Voucher

Sales Voucher

Payment Voucher

Receipt (Cash Sale)

Purchase Voucher

Payment Voucher

Purchase Voucher

Debit / Credit Notes

Gateway of Tally → F11 → Accounting Feature → Invoicing → Use Debit/Credit Notes (Yes)

Credit Note (Sale Return)

Payment Voucher

Receipt Voucher (Cash Sale)

Payment Voucher

Payment Voucher

Debit Note (Purchase Return)

Journal Voucher

Payment Voucher

Journal Voucher

Sale Voucher

Receipt Voucher

Receipt Voucher

Journal Voucher

Receipt Voucher (Cash Sale)

Contra Voucher

Payment Voucher

Payment Voucher

Payment Voucher

Payment Voucher

Journal Voucher

Journal Voucher

Trial Balance

Meaning:-

Trial balance is a statement which shows either the balance or total amounts of debit items and credit items of all accounts in the ledger and the Cash and bank balances. It may be noted that a trial balance is a statement and not an account and is prepared on a particular date and not for a particulars period.

Objective of a Trial Balance:-

The main objectives of preparing the trial balance are as follows:-

Ø To ascertain the arithmetical accuracy of ledger accounts. A tallied trial balance indicates that equal debits and credits have been recorded in the ledger accounts.

Ø To help in locating errors. A tallied trial balance indicates that some error(s) has (have) been committed.

Ø To facilitate the preparation of financial statements and need not refer to the ledger.

Gateway of Tally → Display → Trial Balance